Medical Coding HIPAA

We, at OSI, make it strict that we follow all the HIPAA regulations that are prescribed for the medical industry. We are fully HIPAA compliant and follow all protocols which are essential to achieve this. Our experienced medical coders are certified by the AAPC (American Association of Professional Coders) and supply state-of-the-art procedural and diagnostic coding across major medical specialties. Our medical coding service understands the need for accurate coding with proper delivery. By following all the HIPAA rules we assure confidentiality of patient and practice information. Our HIPAA regulation protocols are listed below. 

• We have 24 X 7 security personnel manning our office.
• As none of our coding work leaves our office and we do not have any sub-contractors, all information regarding the patient information will be secure within our office premises.
• All the external drives including floppy disk drives are disabled on each computer.
• No individual is allowed to bring in any floppies, any electronic devices including laptops, PDA.
• None of the employees are allowed to bring in or take out any paper or any written documents.
• Thorough checking is done on each and every employee who enters and leaves the premises.
• Random checking is done on a regular basis.
• All our computers are password protected so that you require a right password to start Windows and to use the computers.
• All the computers are installed with firewalls and antivirus software, and we update virus definitions daily.
• Any spoiled hard copies of notes and copies of patient information including documents schedules are shredded on site.
• Monthly backups of computer systems will be done and stored in a locked outbuilding on our property. All lockers used for storage is password protected.
• We hold a smoke alarm and a fire extinguisher within our office premise.
• We currently require all our employees to sign a confidentiality and non-disclosure agreement.
• We maintain up-to-date contractual agreements with all business parties.
• We have instituted security measures to protect the security and integrity of protected information according to HIPAA guidelines.
• We follow 256 bit AES encryption method for all transferred files.
• Our company has managerial procedures in place to guard data integrity, patient confidentiality, and document availability. (Information Access Control and Access Authorization).
• To prevent theft and/or vandalism of any information stored on our systems, we have employed security services.
• To ensure all systems meet or exceed specified security requirements, technical evaluations are performed on a routine basis.
• All persons, administrators and staff, who have access to any sensitive information, patient records, or voice files, etc., have the appropriate clearances and have signed confidentiality agreements.
• Our entire work force is trained on privacy, security, and confidentiality. We strive to meet and exceed HIPAA regulations on all matters.